Anyone who is in charge of storing and maintaining permanent records will eventually have to address the question of preservation. This includes, among others, the records managers in:

  • Recorder of Deeds
  • County Clerks
  • Municipal Clerks
  • County Assessors
  • Corporate Archives
  • Religious Institutions
  • Schools
  • Clerks of Courts
  • Prothonotaries
  • Auditors
  • Engineers
  • Public Works
  • Probate Clerks
  • Historical Societies


National Association of County Recorders, Election Officials and Clerks (NACRC)

Property Records Industry Association (PRIA)

Historic Records Preservation
Acidity is the major cause of paper deterioration and must be dealt
with if the records are to be preserved.
From 1850 - 1993, wood pulp paper was used for record keeping.
It is extremely acidic and unstable.

  • From early times until about 1850, natural fibers such as cotton were used to make paper.

  • The paper is fairly stable,
    but inks containing sulphuric acid fade quickly.
The deacidification process halts the inevitable self destruction of acidic paper.

Why Preservation?

Preservation is inexpensive when you consider the alternatives.
1. The cost of doing preservation.
2. The cost of not doing preservation.
3. The results of preservation.

Life Expectancy For Your Media

300-500 yrs.

50-100 yrs.
CDs Digital
2-10 yrs.

Q:   “Is there currently a good working model for archiving digital data?”
A:   “There is currently NO SOLUTION.”

“It is the responsibility of the Recorders TO BE SURE!”

Otherwise…How do we ensure the record of our democracy is ACCOUNTABLE!”

Kathlyn Smith, “CLIR”,
Council on Library & Information Resources
Washington, D.C.


Kofile Technologies can give a review of your project needs and a complete set of conservation specifications.
  • Preserve your original books / Documents / Maps
  • Archival, Digital Imaging, Conversion and Microfilming
  • Deacidification
  • Archival Grade Polyester Encapsulation
  • Map Restoration

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