Your records are permanent documents! The fact of the matter is that without a proactive plan to “maintain” and preserve your permanent records, they will be lost.

As towns and counties across America earmark funding for automation and welcome the benefits conferred by new recording and indexing technology, remember the obvious limitations of every form of reproduction and the continuing need for the handwritten original, upon which our new systems are based.

Not only do our originals provide the standard for judging the reproductions, they also contain bits of information not captured on microfilm or disc. This is precisely the reason title companies, attorneys and genealogists are vigilant regarding the protection of the information embodied in the old (original) forms.

As the country approaches the electronic future with this in mind, more and more originals are saved, thus ensuring the evolution of even better electronic forms.

As you work with Kofile Technologies will gain valuable knowledge as to why your records are in danger.  In addition you will prepare yourself for the questioning you will undergo before your finance committee.

A Kofile Technologies representative will schedule a time to survey your records on-site. There is no charge for this service. Included within the proposal are both recommendations and the price to implement. 

  • Lifetime Warranty
  • All procedures performed in accordance with generally accepted standards of conservation and restoration practice.
  • Matching Previous Work
  • F5 Disaster safe storage
  • Custom designed shelving
  • Workshops
  • Direct liaison with you and your software company for proper capture and filename structure
  • Able to meet your timeline


Computer scientists are concerned that digital data stored on various media won't last as long as archival material on paper.
The life expectancy of various media at 68 degrees Fahrenheit And 40% relative humidity:

All Major Brands
High Quality Brands

Source: National Media Lab Researched:
Los Angeles Times

Maps and Works of Art
lady touching up map
pre treatment map
Post treatment map

Post Disaster Preservation
  • We will work with "freeze dryers" to ensure the best outcome after documents are thawed.
  • Your documents will return to near "original condition".
Disaster Recovery
  1. Contact insurance company first.
  2. Remove materials from disaster area.
  3. (Use discretion, material may not be damp).
  4. Identify material.
  5. Wrap if needed with wax paper (Box as needed).
Material damp / wet
With no mold growth
Mold present
Air Dry
Freeze Dry
Fumigate if necessary
Air / Freeze Dry
Contact conservator - Kofile Technologies Inc.

Historic Records Preservation

From 1850 - 1993, wood pulp paper was used. It is extremely acidic, and unstable.

historic records old book

iron gall ink

  • From early times until about 1850, natural fibers such as cotton was used to make paper. The paper is fairly stable, but the inks fade quickly.

  • From 1700s and 1800s, Iron gall ink was commonly used. The ink has its own very corrosive qualities, and increases the sensitivity of the paper to light, humidity and pollutants eventually burning through the paper.
Photostat Negatives

FINALLY...a solution to Photostat negatives FADING,
known as "SULPHIDING!" Learn more by contacting your KOFILE representative.

Preservation / Restoration

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